5th International Rice Genetics Symposium

  
 

Instructions for authors of plenary papers

It is for the information of all the IRGS participants that we do not intend to publish full paper presented in concurrent(oral) and poster sessions, only the abstract will be published. Please do not send any manuscript with your abstract. We have already contacted invited plenary speakers for submission of papers.

MANUSCRIPT DUE DATE: 1 September 2005

LIMIT: 30 pages (double-spaced), including abstract, text, tables, figures, and references. Please also add 5-10 keywords after the abstract.

NOTE ESPECIALLY:

  • As you prepare your paper, please draft it to conform to the IRRI style guidelines presented below. The manuscript should be sent via e-mail attachment to: d.brar@cgiar.org

If you cannot send your paper via e-mail, then please mail it via courier service, if at all possible, to:

Dr. D. Brar
6776 Ayala Avenue, Suite 1009
Makati City , Philippines

If you are mailing, we would appreciate both hard copy printouts and electronic files on either CD-ROM or any other media type.

You also need to fill out the Publishing Agreement and send the Word document file to b.hardy@cgiar.org.

PREPARING MANUSCRIPTS

IRRI requires manuscripts prepared on a computer. We prefer that you use Microsoft Word/Windows.

Keyboarding rules on the computer

  • The basic rule is to use minimum formatting.
  • Use a 60-character line, ragged right; do not justify.
  • Double-space the entire manuscript, including tables, figure captions, and references.
  • Indent only at the beginning of paragraphs using the tab key.
  • Use “Enter” only at the ends of titles or at the ends of paragraphs (i.e., only when a line break is required at the end of a particular word).
  • Suppress automatic hyphenation programs of any kind and do not manually divide any word at the end of a line.
  • Type a long dash as two hyphens, with no spaces before or after (then--not now).
  • Single-space after punctuation that ends a sentence.
  • Tables should be placed in a file separate from the text file.
  • When providing figures, place each figure in a separate file and indicate the program used (i.e., Macromedia Freehand, Adobe Illustrator, etc.).

Additional pointers for the manuscript

The following guidelines also apply:

  • Center the title of the paper, names of all authors and their institutional affiliations, and mailing addresses at the top of the page.
  • Space equations carefully.
  • Try not to use footnotes in the text.
  • Include in the reference list only the references specifically mentioned in the text. Be sure all references cited in the text, table headings, table footnotes, and figure captions are fully documented in the reference list.
  • Double-space all tabular material, including captions, column headings, and footnotes. Do not incorporate tables into text.
  • For figures, avoid having more than four curves per graph. If you need to show more than four curves, make two or more graphs.
  • Submit sharp-contrast black-and-white prints of photographs, good color slides, or color prints on glossy paper; do not submit black-and-white or color negatives or color prints on matted paper.
  • Number each figure. Produce a separate double-spaced list of figure captions.

IRRI STYLE POINTS IN BRIEF

IRRI style limits the use of capital letters in subheads and in table and figure captions. Use tabs (or Insert Table in MS Word) when creating tables, not the space bar.

1. TEXT HEADINGS

  • Keep all headings to less than 10 words.
  • Major headings (A level). Capitalize the first word and put heading flush left on a line by itself, as shown. Use 14 points.
  • Secondary headings (B level). Type the heading beginning at the left margin on a line by itself, as shown. Use bold and 12 points.
  • Tertiary headings (C level). Italicize the heading and run it into the text, beginning a new paragraph, as shown. Use 12 points.
  • Examples of the three heading levels:

Water management practices for rice (A LEVEL)

Effects of flooding (B level)

Physical characters of the rice plant. The height of ... (C level)

2. ABBREVIATIONS

  • When you first use the name of an organization, spell it out and put the abbreviation or acronym in parentheses immediately following. On second and subsequent references, use the abbreviation or acronym without parentheses.
  • Abbreviate standard units of measure when they follow a number (e.g., 20 kg ha –1).
  • Define nonstandard abbreviations or symbols.

3. MEASUREMENTS

  • Use only the metric system. Follow the SI (Le Systeme International d'Unités) rules. Do not use national units of measure (such as cavan, rai, mu, quintal, etc.).
  • Express temperature in degrees Celsius (ºC).
  • Express all yields in tons per hectare (t ha –1) or, with small-scale studies, in grams per pot (g pot –1), grams per row (g row –1), or kilograms per plot (kg plot –1).
  • Place the name or denotation of compounds or chemicals near the unit of measure. For example: 80 kg N ha –1, not 60 kg ha N-1.
  • If possible, use the U.S. dollar as the monetary unit. If it is not possible to convert clearly to the U.S. dollar, give the appropriate exchange rate in a footnote.

4. CITATIONS

  • Use the name-and-year system, e.g., Smith and Jones (1960) reported, or ... was found (Smith and Jones 1969).
  • When citing three or more authors in the text use “et al” after the senior author’s name (Jones et al 1977). But, in the reference list, identify all authors.
  • If you cite “personal communications” or “unpublished data,” be sure to give the date and the complete name and institution or organization of the source.
  • In the References section, arrange citations alphabetically according to authors’ names. Do not list any publication not cited in the text, tables, or figures. In preparing the Reference list, be sure to include complete citation information. Use these models:

Journal article:

Wada K, Aomine S. 1973. Soil development on volcanic material during the Quaternary. Soil Sci. 118:170-177.

Program report:

IRRI (International Rice Research Institute). 1995. Program report for 1994. Manila ( Philippines): IRRI. 311 p.

Book:

Heath OVS. 1969. The physiological aspects of photosynthesis. Palo Alto, Calif. ( USA): Stanford University Press. 310 p.

Chapter in a book:

Toenniessen GH. 1991. Potentially useful genes for rice genetic engineering. In: Khush GS, Toenniessen GH, editors. Rice biotechnology. Manila ( Philippines): International Rice Research Institute, and Wallingford ( UK): CAB International. p 253-280.

Proceedings:

Pandey S, Behura D, Villano R, Naik D. 2001. Drought risk, farmers’ coping mechanisms, and poverty: a study of the rainfed rice system in eastern India. In: Peng S, Hardy B, editors. Rice research for food security and poverty alleviation. Proceedings of the International Rice Research Conference, 31 March-3 April 2000. Makati City ( Philippines): International Rice Research Institute. p 267-274.

Government agency or institution as author:

ORD (Office of Rural Development, Crop Improvement Research Center). 1967. The scope of multiple cropping systems, practices, and research in Korea. Suweon ( Korea): ORD. 85 p.

5. TRADE NAMES

If an agricultural chemical has a scientific or common name, refer to it by that name instead of by its commercial or trade name.

6. SPECIES NAMES

Always include the correct scientific names of plants and insects in italics. If a common or local name is given, provide the internationally recognized scientific name as well.

CLARIFICATIONS

If you have any questions about the subject matter of your paper or its length or format, please contact Bill Hardy at IRRI, 63-2-580-5600 ext. 2762, fax: 63-2-580-5699, or e-mail: b.hardy@cgiar.org.

 

Copyright 2005. International Rice Research Institute. All rights reserved.